2 in 1 Devices Cut IT Costs

As the workforce becomes more mobile, many companies are considering tablet devices for departments like Marketing and Sales in order to make completing tasks easier while on the go. Though tablets can be beneficial in several circumstances, IT should first look to new 2 in 1 machines, instead of purchasing and managing both a laptop and a tablet for each employee.

-IT Peer Network Administrator

In order to determine potential savings, Prowess Consulting analyzed three-year costs for an organization that plans to purchase two devices for each staff member: a sub $1,000 laptop and either an Apple iPad Air or an Android (Samsung Galaxy Note 10.1) consumer tablet. In our scenario, both the laptop and the tablet would be managed, secured, and supported by IT, even in a BYOD scenario. Then, they compared those three-year costs against purchasing and managing an Intel vPro 2 in 1 HP EliteBook Revolve 810 G2 for each employee.

Though initial hardware costs might assumed to be higher for IT departments purchasing two devices instead of one, the HP EliteBook Revolve 810 G2 device cost about the same as the combined hardware cost of the laptop device and either consumer tablet. Similarly, the price of software across the different scenarios was considered to be roughly equal.

Graph 1.png

The cost advantages of the HP EliteBook Revolve 810 G2 became obvious when they added in the costs of the hardware support, replacements, and most important -- the costs to deploy, manage, secure, and support. (The savings would become even more dramatic if you factored in the costs associated with additional peripheral devices and accessories, and the time employees must spend managing files and content, however, these were omitted from the analysis.)

With both employer-purchased and BYOD devices, the organization and workers benefit with the Intel vPro 2 in 1 solution because such devices have the built-in remote manageability and security features of the 4th generation Intel Core vPro processor and enterprise-grade manageability features available with Windows 8.1 Pro.

For example, faster hardware-based data encryption can secure information without slowing down work, and two-factor authentication with Intel Identity Protection Technology (Intel IPT) can help prevent unauthorized access to devices and business data. Plus, IT can configure, diagnose, isolate, and repair an unresponsive infected PC using remote support and monitoring capabilities embedded into select Intel vPro processors.

The analysis shows that the associate costs of support, management, and security nearly doubled in the scenario of IT having to deploy two devices per employee instead of one. Simply put, the management of devices doesn’t scale.

Aside from lower IT management costs, users can enjoy a better work experience with the Intel vPro 2 in 1 because it can run full-featured Microsoft Office and other applications, which workers rely on, in tablet mode. iPad and Android tablets do not support these applications natively and offer less capable alternatives. Additionally, iPad and Android tablets do not match the browsing functionality or multi-tasking capabilities of Windows tablets, restricting Web-based productivity or the many tasks that require switching back and forth among multiple applications.

Therefore, instead of purchasing both a traditional laptop and a tablet device, a single HP EliteBook Revolve 810 G2 would be a less expensive and more secure alternative for the organization and provide a better laptop plus tablet experience for users.

To read the longer analysis comparing the two device scenarios, read the Total Cost of Ownership white paper and for more information on the total cost of ownership, check out the latest video and infographic that highlight how much a business can save when it switches to a 2 in 1 device.

Are you weighing new device options? We want to hear from you! Leave a comment below telling us the different factors that influence your decision-making. And join the social conversation on Twitter by using the hashtags: #ITCenter and #2in1